PTSA Minutes
October 17, 2007
PILOT BUTTE MIDDLE SCHOOL
PARENT-TEACHER-STUDENT ASSOCIATION
EXECUTIVE BOARD MINUTES
October 17th, 2007
5:30 PM
PBMS Cabin
PRESENT:
• Stephanie Bennett (stephanie.bennett@bend.k12.or.us)
• Denise Hatch (denisehatch@bendbroadband.com or talkalot@bendcable.com)
• Kelli Candella (TKRCcandella@aol.com)
• Sue Pierce (pierce5@bendbroadband.com)
• Pat Roberts (proberts@bend.k12.or.us)
• Kari Johnson (kari@cascadecovenantchurch.org)
• Heather Brisk
• Alane Harrold (PTSA Member Parent)
1. Call to Order
a. Meeting was called to order at 5:35 p.m.
2. Correspondence
a. We now have 51 total PTSA members! We gave teachers who are PTSA members cookies and bottled water during conferences as a thank you for their support. We had a 6 foot Subway Sandwich (donated) for all teachers to have during conferences.
b. Need to send thank you note to Subway for sandwich donation.
3. Old Business
a. Automated phone system is up and working.
b. The school website is up and running! Many thanks to Heather and her group for their hard work. Please email Heather or Stephanie if you have items or announcements you want posted.
c. The Box Tops drive submission date has been moved up to 10-31-07 for this school year.
4. Treasurer’s Report
a. Kelli reviewed last month’s deposits. Lifetouch and PTSA dues were deposited.
b. The following adjustments to the budget were made:
i. Increased Reflections to $240.
ii. Eliminated “Student Enrichment” Grant and moved those dollars to the Scholarships total.
c. Budget was approved with changes.
d. Kelli to submit budget by 11-1-07 to comply with deadline.
e. Reimbursement check issued to Denise for $60 for Subway sandwich purchased for teachers for conferences.
f. Check for $50 was written to submit our annual report to Corporation Division for the State of Oregon.
5. New Business
a. Change in PTSA membership dues to $10.
b. Kelli will send an updated PTSA list with contact information as the membership changes.
c. Sue will send phone numbers of Board members for contact information (see attached document).
d. Our newly updated and functional website will be highlighted in future PBMS newsletters.
e. Book Fair didn’t occur this fall due to a scheduling error. We will do one in the spring.
f. A volunteer translator is needed during conferences. If anyone has any contacts for this please let Stephanie know.
g. Stephanie has 3 Family Nights scheduled to encourage school/family involvement and participation. The theme is “Dinner and a Movie”. Families are invited and encouraged to come and enjoy a movie at no charge, simply bring lawn chairs or blankets and have a fun, free family movie night! Concessions and pizza will be available to purchase (also a fundraiser idea). PTSA members will help with concessions. This will not be a “drop off” event, and students need to be accompanied by a parent. The movie nights will be scheduled on a Wednesday, from 6:00-8:00pm.
6. Fundraiser Ideas
a. Karaoke Singing Event for students – Heather Brisk’s suggestion.
b. Selling concessions at the Movie Night. Utilize PTSA members to help sell the concessions.
c. Utilize a link from the PTSA website to fundraising ideas that anyone can participate in, which will support the school (passive fundraising) – Denise’s suggestion.
d. Sell “RISE UP” t-shirts – Kari Johnson’s suggestion.
i. For every shirt sold, the school will get $5. The shirt can be promoted in the newsletter and the school paper and there can be a few shirts on display for the kids to see.
ii. Need to finalize a choice of one design for the girls and one for the boys and use those for display and promotion.
iii. Heather Brisk to take a sampling of “approved” choices to the Web kids to see what design appeals to them.
iv. Possibility of setting up a table with the shirts to sell at an event.
v. Kari Johnson to follow this up.
e. “Entrée’s Made Easy” – Denise’s suggestion.
i. They will donate 10% of the sales for parents who use them and reference PBMS and make a purchase.
ii. Suggestion to have an article in the newspaper referencing this. Articles need to be in by 11/6.
7. Announcements/Other/Next Meeting
a. September minutes approved.
b. PTSA Board Meetings will be the third Wednesday of every month, at 5:30pm, with the exception of November. November’s meeting will be the second Wednesday of the month due to Thanksgiving.
c. Next PTSA Executive Board meeting is November 14th at 5:30pm in the cabin. Bring a friend!
8. Adjournment
a. The meeting was adjourned at 7:00 pm.
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